Event planner checklist
The planner's playbook.
Everything you need to add disposable.photo to your packages, run it smoothly at events, and turn it into a premium physical keepsake.
1
Before the event — setup
- Create the event on disposable.photo about 1 week before the date.
- Set guest limit slightly above your expected headcount.
- Set the shot limit (12 shots creates urgency and feels precious).
- Pick the reveal time — usually the end of the event or the morning after.
- Download the QR code and get it printed on tent cards, table stands, or signage.
- For Branded tier: upload your client's logo so it stamps every photo.
2
At the event — QR placement
- Center of every table (tent card or acrylic stand).
- Near the bar — guests linger here longest.
- At the entrance and check-in table.
- Near the dance floor.
- At photo backdrops or key photo-op spots.
- Bathroom mirrors (guests check phones there).
- On the back of menus or programs.
- Signage should say clearly: SCAN TO JOIN THE PHOTO ROLL.
3
What to announce (word for word)
- At arrival: “Welcome! We have a shared camera roll tonight — scan the QR code on your table, take your shots, and we'll reveal everything together at [time]. Nobody sees anything until the reveal!”
- Mid-event: “Don't forget to add your photos to the shared roll — we reveal everything in [X] hours. Use your shots!”
- Right before reveal: “The moment you've been waiting for — we're about to reveal every photo taken tonight. Get ready…”
- Brief the wedding party or closest friends first so they lead by example.
- Ask the DJ or MC to announce it at least twice during the event.
4
After the reveal — physical keepsake upsell
- Send the album link to your client immediately after the reveal.
- Guests can order same-day prints for pickup at any Walgreens location.
- You pick up the best photos yourself the same day.
- Assemble them into a curated print collection, photo album, scrapbook, or memory box.
- Deliver the physical keepsake as a premium add-on within 1–2 weeks.
- Present it in branded packaging for maximum wow-factor.
5
How to price it in your packages
- Standard tier ($14.99): charge clients $30–50 as a light add-on.
- Premium tier ($34.99): charge $75–100 for medium events.
- Pro tier ($69.99): charge $150–200 for weddings and large events.
- Branded tier ($129.99): charge $250–400 when the client's logo appears on every photo.
- Physical album upsell: $150–500 depending on materials and complexity.
- Luxury memory box: $400–600 for archival prints, keepsakes, and premium presentation.
Ready to run your first event?
The Disposable tier is free for up to 5 guests — perfect for testing the reveal moment before offering it to clients.